I think you will finds that everybody here has their own slightl different approach. The main question to answer is: what do you need your archive to do for you? Will you need it to archive stock images, or family snapshots? Is your work project-based or spur of the moment? One of the major decisions for setting up the archive is whether you hope to retrieve images by topic or by date.
My needs are simple so I just file my negs in 3-ring binders and date the film sleeve with the period during which the images were taken (occasionally a lengthy span of time). I also note the one or two principal subjects of the images on that particular roll. I keep MF and 35mm in separate binders, and for MF I also add a roll# to the neg sleeve for personal reasons I like to check my progress and development with that medium at 15 roll intervals). One thing that I think is helpful, is to print a contact sheet of the images on each roll and add it in front or behind the negatives as a quick visual reference to what's on the film.
However, I can afford to have such a basic system because I digitize my negatives and use LR to manage the digital collection. So if I ever need to find a shot from the mid eighties showing uncle Fred by the seaside, it a matter of of seconds to dig it up. The Lr folder will then tell me the date I need to go back to the binder and locate the right negative. I do not go to the trouble of naming my files anything like DATE-ROLL# because my low volume output makes gives me 2-3 rolls a month at most so when LR tells me picture of uncle Fred should be in September 1987, it's a matter of seconds to find it, especially thanks to the inclusion of contact sheets.
