I contacted "Calzone" in NY to tap into their group's experience with RF meet-ups. I hope he doesn't mind my quoting him here.
Here are his comments:
"Harry,
Damaso kinda set up the first Meet-Up, but somehow because of my flamboyant personality, and my self efacing humor, I kinda got the responsibility to coordinate the monthly Meet-Ups.
Our luck and sucsess has been due to keeping things casual, fun and with no real structure other than pick a place and a time, but be aware that you might be surprised by how many people show up.
We have been lucky with no-one getting stiffed paying for someone elses food or drink. But as time went on we evolved a culture where I come early and explained to a staff person that an unpredictable amount of people might show up and that they will be coming and going. They suggested that seperate bills would be maintained and they requested collecting and holding credit/debit cards from everyone.
I also explained that there would be mucho expensive cameras so that the staff was aware to take extra care.
I recommend just creating a safe place, where even SLR's are welcome. A large group tends to moderate itself in a very democratic manner so even though we are a group of characters that are a bit crazy everyone kinda has fun.
Over time we all have gotten very familiar, and we have gotten together in smaller groups outside the big meet-ups to shoot various neighborhoods.
I found luck to offer door prizes that was really me getting rid of exess stuff. I in turn have been rewarded with lots of film from guys that went digital. Also some guys try to sell excess gear. The gear thymes also seem to be ice breakers. I was bragging about bringing my new Mamiya 6 to a Meet-Up and I even named it "Junior," but Cristian brought a Linhoff view camera to top me that had a huge Rangefinder.
We have had Meet-Ups that only 6 people showed up, but we have also had mobs where there were too many people to count, perhaps close to 35-40 with all the coming and goings, but every Meet-Up was good. That's why we have regulars and all these new people showing up.
I hope this helps. Good Luck.
Cal"
As a retiree, I may have a more flexible schedule than some folks here. So, I'd be willing to to scout out a meeting place (a la Calzone) and surrounding area for transportation/parking conditions. But I'll need some feedback from interested participants. I can start with the St. Mary's location and move on to other suggested venues. Also, I do need an idea of the number of participants. Table for 3?, 5? 15?....
Harry